[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS, ex.
1234 First Street
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
I was pleased to speak with you on [DATE, ex. Tuesday], regarding how you proposed to handle out account. We have since decided to procure your services for our firm, [FIRM NAME, ex. ABC Co]. Please contact me at XXX-XXXX so that we may arrange a time for reviewing and signing a contract.
[YOUR NAME, ex. Jill Jones]