[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS, ex.
1234 First Street
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
Enclosed, please find [PRODUCT(S), ex. your A45 compressor], which we purchased on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). After limited use, I’m afraid that it has unexpectedly failed. [STATE NATURE OF MALFUNCTION(S), ex. Although the compressor does begin to operate upon starting, it ceases operation within five minutes and emits mass amounts of smoke.] I therefore request repairs to be made under warranty #[WARRANTY NUMBER], a copy of which is enclosed. If a repair is not possible, I hope that you may send me a replacement.
Please contact me at XXX-XXXX if there are any concerns.
[YOUR NAME, ex. Jill Jones]