YOUR ACCOUNT STATEMENT IS INCORRECT

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]

Dear [NAME, ex. John Smith],

I believe there has been a slight mistake.

I have just received your [DOCUMENT, ex. your account summary for June]. Unfortunately, I am unable to reconcile your invoices to the $[AMOUNT] figure you state as my account balance. My records indicate as follows:

INVOICE/PAYMENT AMOUNT
[LIST INVOICES AND PAYMENTS, ex.
#2352344 250.00
Payment, Check #123, 5/1/98 -250.00
#2342564 500.00
Payment, Check #123, 5/1/98 -200.00
Balance 300.00]

I have taken the liberty of enclosing copies of the above invoices and checks. Please check your records to determine the source of the discrepancy and call me at XXX-XXXX once the difference has been reconciled.

Sincerely,

[YOUR NAME, ex. Jill Jones]

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